January 17, 2011
6:00 P.M.
Hotel Colorado
Meeting Notes

Attending: Sara Peuschold, Jamim Heady-Smith, Jay McGlade, Brian Pearson, Chad Lee,
Derron Cloud, Jill Trujillo. Also attending were Jan & Lee (prospective new members)

Officers opened by discussing the goals for this meeting.
They include:
1. Determining feasibility of Friday Night Flix or Jazz in the Park
2. How to grow YP membership
3. How to utilize other forms of promotion (paper, web, etc.)
4. Overall goals for 2011

Website housekeeping:

• Jamin discussed paying the yearly web-hosting fee at once- costing $120/yr, saving money. Current procedure involves paying monthly. Chad to look into the regulations regarding how much can be spend before group approval is needed, and if a change in by-laws is needed.
• Brian noticed that when performing a Google search, the old WordPress version of the RFYP website still shows up in the search results, which has not been updated in years. Jill to remove.
• Jay noted success of the website, having been contacted by 2 potential members via the website.Derron noted that DJ’s from winter formal needed to be added towebsite.

Forecast for 2011 Meetings:

• Locations officers discussed the desire to make summer meetings seem “less formal” and diversify our meeting settings throughout the year. The idea of running June, July, and August meetings as more of a “YP Social Hour” was agreed on. The officers also discussed other locations for meetings such as Valley View Hospital, Hotel Denver, Hot Springs Pool/Spa, CMC, Rivers, Organic Farm in New Castle, John Murray’s Office, new businesses, etc.
• Derron discussed holding our Feb. meeting at the new Pullman Restaurant. Derron will contact the manager to discuss having some sort of introductory appetizer/drink special for the group, as well as talking about the new business and their plans. Derron tentatively planned on having the meeting on Feb. 7, due to the second Monday being Valentine’s day.
• Jan/Lee new members offered to hold the March YP meeting at the New Castle River Center. The officers supported the invitation and the idea.
• Skiing Officers discussed opening certain ski days to any YP members interested, making them more of a “RFYP ski day.”
• Notice Officers discussed more advanced notice for meetings. Jill suggested that she email out reminders, 1 week prior, then on the day of. Brian volunteered to coordinate meeting announcements with the Post Independent. Jill will coordinate email blasts as well as facebook posts for upcoming meetings/events.

2011 Membership Discussion:

• Stats in 2010 RFYP had 32 due paying members
• Growth Officers discussed the following options to promote membership:

1. membership list on the website, where members could choose to have their name, and/or company and/or contact info listed.
2. Premium section of website, where businesses could pay to have a direct link to their website- i.e. “partners of the RFYP”
3. Volunteering The officers discussed how to diversify our “volunteer” opportunities.  Include (but not limit to) Habitat, Outdoor Volunteers, New Castle River Center, Strawberry Days tent, etc. The officers discussed that volunteering should be highly recommended, but not required. RFYP should utilize Facebook events to organize volunteer opportunities, sothat we can keep a better handle on the size of our volunteer groups. Officers also discussed making sure our banner is up at any volunteer events.

Friday Night Flix

Feasibility Jamin presented the financial statements for Friday Night Flix. Based on a review of the costs (approx. $9,000), it is very hard (if not impossible) to lower the cost of running the event. Without the grant available from the city, it’s impossible for the RFYP to undertake the event. Due to the economy, sponsorship is very limited. The officers discussed the possibility of having only 2 movies, which would lower the cost and possibly allow sponsors to support the event. At least 2 people will be needed in addition to Krista to help support the event (pursue donations, etc.). Sara offered to reach out to Ryan and see if she would be able to pursue any local help for the event. Without having some idea of the feasibility of funding the event by the end of the month, it’s highly unlikely that it can continue.

Alternatives The officers discussed having a more active role in the new  Jazz in the Park music events in 2011. The officers thought the time and money could be better maximized by having a greater presence at this event as opposed to Friday Night Flix. The officers agreed to look into this possibility further and discuss with the group. Jamin offered to contact the Chamber and discuss the possibility
of RFYP having a more active role in the event, and what would be required for us to sell items at the even to raise money.

Conclusion
The officers left the meeting at approx. 7:15 P.M.